Data Privacy Notice

 

MORNING STAR CHRISTIAN SCHOOL

Effective Date: 13 October 2026

 

1. Introduction

Morning Star Christian School (“MSCS”) is committed to protecting the personal information of its learners, parents and legal guardians, employees and other individuals it interacts with. This Notice explains how we collect, use, store and share personal information in accordance with the Constitution of Zimbabwe 2013 (Section 57 – Right to Privacy and Section 62 – Access to Information), the Cyber and Data Protection Act [Chapter 12:07] and the Education Act [Chapter 25:04] and any other applicable laws and regulations of Zimbabwe.

 

2. Information We Collect

Depending on your relationship with MSCS, we may collect:

•              Learners: Names, dates of birth, contact details, academic and attendance records, photographs, medical information and emergency contact details.

•              Parents and guardians: Names, contact details, identification details and information relating to enrolment, guardianship and school fees.

•              Employees and applicants: Contact details, qualifications, employment records, payroll information and other information necessary for employment administration.

•              Visitors and service providers: Identification, contact and access information where necessary.

 

3. How We Use Personal Information

We collect information directly from individuals, through admission and employment forms, communications, MSCS activities, online platforms and other lawful sources.

 

We use personal information to:

•              administer admissions, enrolment and educational activities;

•              maintain academic, attendance and employment records;

•              communicate with parents, learners and staff;

•              manage school fees and other financial matters;

•              support learners' health, welfare and emergency care;

•              organise sporting events and arrange transport for School activities;

•              provide and administer online classroom and homework platforms;

•              protect the safety and welfare of learners and staff; and

•              fulfil legal and regulatory obligations.

 

We process personal information on an applicable lawful basis permitted by law, which may include consent, contractual necessity, legal obligations or other lawful grounds.

 

4. Children's Information and Photographs

MSCS takes particular care when processing children's personal information.

Photographs and video recordings may be taken during MSCS events and activities for record-keeping, MSCS communications and publicity. MSCS may publish these on its official Instagram, Facebook, LinkedIn social media pages and its website.

Where required, appropriate consent will be obtained from a parent, legal guardian or other legally authorised person before photographs or recordings of children are used for publicity purposes. MSCS will provide parents or guardians with an opportunity to indicate their preferences regarding such use.

 

MSCS will take reasonable steps to ensure that children's information and images are used appropriately and accessed only by authorised persons.

 

5. Medical Information and Learner Welfare

MSCS may collect medical information where necessary to support learners' health, safety and welfare, respond to emergencies and make appropriate arrangements during MSCS activities and sporting trips.

 

Access to medical information will be restricted to authorised persons who require it for legitimate purposes.

 

6. Online Learning and School Transport

MSCS uses an online classroom platform to support learning, including the distribution and submission of homework and related educational activities. Information may be processed through the platform and its service providers for these purposes.

 

MSCS may also process learner information necessary to organise transport for sporting events and other MSCS activities, including information required for attendance, coordination and emergency contact purposes.

 

Where external service providers process personal information on the School's behalf, appropriate confidentiality and data protection measures will be implemented.

 

7. Sharing Personal Information

MSCS may share personal information, where necessary and lawful, with authorised staff, parents or guardians, educational and government authorities, healthcare providers, payment service providers and third-party service providers supporting MSCS operations.

 

Where personal information is transferred outside Zimbabwe, MSCS will comply with applicable legal requirements.

 

8. Storage, Security and Retention

MSCS takes reasonable technical and organisational measures to protect personal information against loss, unauthorised access, disclosure or misuse.

 

Personal information is retained only for as long as necessary for its intended purpose or as required by law. When information is no longer required, appropriate steps will be taken to securely delete, destroy or anonymize it.

 

9. Your Rights

Subject to applicable law, individuals may request access to their personal information, request correction of inaccurate information, object to certain processing, request deletion where legally appropriate, withdraw consent where processing is based on consent, and lodge complaints concerning the handling of their information.

 

Requests concerning a learner's information may be made by a parent, legal guardian or other legally authorised person, subject to applicable law.

 

10. Contact and Complaints

For questions, requests or complaints concerning personal information, please contact MSCS's Data Protection Officer:

 

Data Protection Officer: Nanzelelo Ndlovu
Email: [email protected]

 

Individuals may also lodge complaints with the Postal and Telecommunications Regulatory Authority of Zimbabwe (POTRAZ), in accordance with applicable law.

 

11. Updates

MSCS may update this Notice to reflect changes in its practices or applicable legal requirements. The latest version will be available from the MSCS Office, Official Social media platforms and website.

 

Last Updated: 13 October 2026